File passwords discourage unauthorized access to your entire Quicken data file. After you set up a file password, you can't open the file to access any of the accounts within it unless you enter the password correctly. A file password doesn't protect a file from being deleted, copied, or renamed; however, the file password remains in effect for files that are copied or renamed.
1. Choose File menu > Open Quicken File to open the data file you want to protect with a password.
Transaction passwords protect all transactions before a certain date. After you set up a transaction password, Quicken will prompt you for the password before you can record changes to any of the transactions dated on or before the date you specified. (You might use a transaction password when you close an accounting period so that no one accidentally changes transactions within that period.)
1. Choose File menu > Open Quicken File to open the data file that contains the transactions you want to protect with a password.
From now on, Quicken prompts you for the password before you can record changes to any of the transactions dated on or before the date you specified. You can use this as a reminder not to change transactions for a specific accounting period by setting the date for the close of the accounting period.
• Choose passwords that are easy to remember but difficult to guess. Consider using the first letter of each word in a phrase and include a special symbol such as an exclamation mark or colon in the middle of the phrase (rather than at the beginning or end). Avoid using personal information such as nicknames, license numbers, Social Security numbers, and so on, as well as words that can be found in English or foreign language dictionaries. • Don't write down passwords. • Change passwords from time to time. • Don't share passwords.
If a data file is already protected by a file password, Quicken displays an Old Password field. Type the current password in this field, and then type the new password in the New Password and Confirm Password fields.
If a data file is already protected by a file password, Quicken displays an Old Password field. Type the current password in this field, and then make sure the New Password and Confirm Password fields are empty.
A file password protects an entire Quicken data file; a Password Vault password protects only the passwords stored within the Password Vault.
If you forget your data file password, Intuit offers a password removal service; if you forget your Password Vault password, Intuit cannot remove the password. You must delete and reset the Password Vault to use it again.
To further secure your Quicken data, we recommend that you create a User Password in Windows. To do so, choose Start menu > Control Panel > User Accounts.