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Accept and Review Downloaded Investment Transactions

Updated: 5/22/2012 | Article ID: GEN82426

When you download investment transactions, you are given two options on the New Data Download window:

  • Review first: (Recommended if your account data is currently correct).  Examine each transaction from your brokerage, and then selectively accept them into your transaction list.  If your account was up to date before the first download, Accept All may result in many duplicate entries. It's better in that case to accept transactions one by one.
  • Accept all: Quicken will accept all new transactions 'as is' and bring your financial institution. Placeholder transactions will be added if necessary.  Any transactions that remain in your Downloaded Transactions list after you click Accept All are transactions that need to be reviewed individually. There may be Sell transactions for which you need to specify lots, for example, or other circumstances that Quicken cannot handle automatically.

Notes

Review and accept downloaded transactions into your Quicken transaction list

  1. After you download transactions from your broker, Quicken displays the One Step Update Summary window.  Click Close.
  2. Select the appropriate account from your Account Bar.
  3. Select the Transactions tab to view the register.
  4. You are asked to match securities if Quicken detects downloaded transactions for securities that are not currently in your Security List.
  5. Below the investment account transaction list, on the Downloaded Transactions tab, Quicken displays a list of any downloaded transactions you haven't yet accepted (if applicable - it will show a zero is you do not).
  6. Review each transaction for accuracy, and then click either Accept to tell Quicken to enter it in the transaction list, or Delete to delete it.
  7. If you are matching a Sell transaction, you may be asked to specify lots for performance and tax tracking purposes.
  8. If necessary, click Continue to see downloaded transactions for any associated linked checking account.
  9. When you have finished accepting transactions, click Done.
  10. Review your investment transaction list and edit transactions as necessary to add any supplemental information (such as categories or memos).
  11. If your Quicken and brokerage portfolios do not agree, Quicken asks if you would like to enter adjustment transactions.

Notes

Downloaded transactions can be marked as either Matched, New, or Near Match. You can click Accept All to put all the transactions in your investment transaction list at once. However:

  • If any of your transactions involve lots, Quicken may not accept them until you choose the lots. These transactions will remain in your Downloaded Transaction list even after you have clicked Accept All-you need to accept or delete them individually.
  • If you have entered transactions into your investment list manually, Accept All may result in many duplicate entries. It's better in that case to accept transactions one by one.
  • To specify lots for a downloaded Sell transaction:

    If you are matching a Sell transaction, you may be asked to specify lots for performance and tax-tracking purposes.

    If you are selling a security for which you have only one open lot, or if you are selling your entire holdings of a security, Accept All does not prompt you for lot information.

Notes

If Quicken won't let you click Accept for a downloaded Sell transaction, or if you have already clicked Accept All and now you have a Sell transaction in your transaction list without a related Buy, see the troubleshooting topic on this subject.

 
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